CV and BiodataBiodata for a job: format and when to use it
Some employers still say "bring your biodata". When they do, give them what they asked for: a neat sheet of particulars, qualifications and a signed declaration.
When a job biodata is right
For most private-sector jobs a one-page resume is what is wanted (see resume.shareyourgroup.com). But many schools, shops, small factories, hospitals, contractors, placement agencies and local offices still ask for a biodata, and some want it signed. If the employer uses that word and expects personal particulars, a traditional biodata is the polite and practical thing to hand over. If you are unsure, ask which they prefer.
Government recruitment is different again: it uses the application form given in the official notification.
The format
- Title: BIODATA
- Personal particulars, as a two-column list.
- Educational qualifications, as a table.
- Experience, as a table or list.
- Other skills.
- Declaration.
- Place, date and signature.
Personal particulars
| Line | Notes |
|---|---|
| Name | In full, as on certificates |
| Father's / mother's / husband's name | As the employer's form or custom asks |
| Date of birth | As on your Class 10 certificate |
| Gender; marital status | Only if asked |
| Address | Present address; permanent address if different |
| Mobile; email | Ones you answer |
| Languages known | Read, write, speak |
| Post applied for | Useful when the employer is filling several |
Do not write Aadhaar, PAN or bank numbers on the biodata. If the employer needs copies of identity documents, give them separately at joining, and write across each photocopy the purpose for which it is given.
Educational qualifications
| Examination | Board or university | Year | Marks |
|---|---|---|---|
| B.A. | [University] | 2024 | 58% |
| Class 12 | State Board | 2021 | 64% |
| Class 10 | State Board | 2019 | 71% |
Latest first. Add computer courses and trade certificates as further rows.
Experience
Employer, post and period for each job, latest first. Under it, or in an "other skills" line, say in a few words what you actually did and can do: "billing on computer, stock register, customer dealing". Even in a biodata, this line is what gets you the job.
Declaration
The usual wording:
I hereby declare that the information given above is true and correct to the best of my knowledge and belief.
Then "Place" and "Date" on the left and your signature above your name on the right. Sign in ink on the printed copy.
Presentation
- One page, typed, on clean white A4 paper.
- A recent passport-size photograph pasted or printed at the top right, if the employer asks for one.
- No spelling mistakes in your own name, the employer's name or the post.
- Carry two copies, with photocopies of certificates, to the interview.
Make one
The job biodata maker on this site sets out these sections on one A4 page with the qualification table, the declaration and a signature line. You type; it prints. Nothing is uploaded.
Biodata or resume?
A biodata tells the employer who you are. A resume tells them what you can do. If the employer has not insisted on a biodata, a resume usually serves you better; and nothing stops you from handing over both. The differences are set out on the which document page.
Questions people ask
What is the declaration in a job biodata?
A sentence stating that the information given is true and correct to the best of your knowledge, followed by place, date and signature.
Should I write my Aadhaar number in a job biodata?
No. Do not put identity numbers on a biodata. Give copies of documents separately when the employer needs them at joining.